Chief of information and evidence P4 job
Job Description
Department/ Office: OTP - INFORMATION AND EVIDENCE SECTION
Duty Station: ARUSHA
Deadline: 13 March 2011
Job Opening number:
11-ADM-ictr arusha op ies-17421-R-ARUSHA(G)
Job Details
Org. Setting and Reporting
The Chief of Section will be the head of the Information and Evidence Section in the Office of the Prosecutor.
Responsibilities
Under the direction of the Deputy Prosecutor, the Chief of the Section will co-ordinate the management, supervision and general administration of the Library of evidence and of the services provided by the Information and Evidence Section to Investigations, Prosecutions and Appeals Divisions of the Office of the Prosecutor. Advise the Deputy Prosecutor by identifying, implementing and maintaining electronic management systems and developing customized information databases.
The main activities and responsibilities of the incumbent include, but not limited to, the following:
1. Responsibilities for the Library of Evidence:
• Identify and direct requirements for storage, cataloguing and provision of information contained within the library of evidence of the Office of the Prosecutor (OTP)
• Advise and implement the most appropriate mechanisms to access information
• Identify and implement different levels of security measures that will ensure proper access and prevent unauthorized entry (accidental or intentional) to the evidence
• Recognize and implement specific procedures for the reception, cataloguing, accessibility and for the proper storage of all evidentiary material submitted for Chain-of-Custody
2. Management of Operations:
• Undertake studies and analyze management systems
• Assess overall performance of the OTP information systems and effect changes or enhancements as required
• Liaise with OTP and ICTR Officers, outside contractors and with Officials of governmental and non-governmental organizations
• Participate in OTP Senior Staff Briefings
• Seek and co-ordinate funding sources for the Section with the appropriate ministries of Member States and/or private institutions providing the donation.
• Organise training on OTP information sources for new staff and for old staff on need basis.
• Manage and conduct reporting on OTP special projects.
• Participate in formulating budget proposals for assessed budget and other extra-budgetary resources
3. Computer Operations:
• Review and implement management practices and procedures related to automated and/or electronic records management systems for use throughout the OTP
• Develop a strategy for the implementation of these systems (including hardware, software and network communications)
• Identify, develop and maintain the Structured Database (SDB) and its related components.
• Advise on acquisition of equipment, storage and presentation of evidentiary material.
• Present strategies as written specifications, procedures and/or presentations at all levels within the Tribunal.
• Liaise with the ICTR Computer Operations Manager, Registry and contractors to ensure compliance with all OTP requirements regarding computer systems.
• Organise information for transfer to the Residual Mechanism ensuring proper documentation of systems and processes.
• Assist in the formulation of policy on retention, classification and description of all records of the Office of the Prosecutor
4. Management of the Staff:
• Determine work priorities, formulation of short and long-term plans and general monitoring of the effective functioning of the Section.
• Prepare reports, documentation and requirements on all aspects relating to the Section in respect of budget proposals.
• Assess staff performance through central Performance Appraisal System e-PAS.
• Interview candidates for vacant posts within the Section and make recommendations on the appointment and selection of staff.
• Assess workload in light of the completion strategy and carry out reorganization based on strategic plan of the OTP.
• Organise the section to effect multitasking capabilities at all times in order to effectively deal with staff attrition and winding down activities.
Competencies
Core Competencies:
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Accountability:
-Takes ownership of all responsibilities and honours commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
-Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology
Managerial Competencies:
Leadership:
-Serves as a role model that other people want to follow
-Empowers others to translate vision into results
-Is proactive in developing strategies to accomplish objectives
-Establishes and maintains relationships with a broad range of people to understand needs and gain support
-Anticipates and resolves conflicts by pursuing mutually agreeable solutions
-Drives for change and improvement; does not accept the status quo
-Shows the courage to take unpopular stands
Education
Advanced University degree (Master's degree or equivalent) preferably in Information Management, Records Management, Library Science and/or Law. A first level university degree with a combination of relevant academic qualifications and experience in relevant fields may be accepted in lieu of the advanced University degree
Work Experience
At least 7 years progressively responsible professional and managerial experience in telecommunications, records management, and computer technology, including experience in developing and overseeing large centralised and globally distributed institutional systems, of which 2 years should have been at the international level in the public/private sector, functioning at the management level
Experience in successfully working in a team environment
Languages
Fluency in English and French is a requirement of this post
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
The short-listed candidates will be required to do a competency based interview.
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
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No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
