Administration and Finance Manager Job at Foundation for Civil Society in Tanzania
Area: Dar Es Salaam
Application Deadline: 06/06/2011
Position Description:
This post is part of the Senior Management team within the Foundation you will be expected to function as part of this team, in a cooperative and effective manner, focusing on the following.
Main Duties and Tasks
• Human Resource Management for all sections of the Foundation
• To ensure transparent human resource policies are implemented in accordance with the approved staff policies and procedures
• To ensure human resources are adequate at all times in all departments/units of the Foundation
• To manage the overall annual staff assessment process
• To review the staff policies and procedures
• To manage all grievance procedures
• To ensure equal opportunities are adhered to at all times.
Financial Management
• To oversee financial policies, procedures and regulations
• To ensure budget monitoring, cash flow projections, financial controls and operating systems are functioning and diligently enforced.
• To prepare annual budgets in accordance with Board requirement
• To monitor expenditure and ensure funds are effectively and efficiently accounted for
• To prepare periodic and mandatory financial reports as per he Foundations and IFRS requirements
• To answer all audit queries and report
• To file the necessary reports to the registrar of companies
• To engage in fund raising activities whenever required
• To prepare and implement all tax implications for the Foundation as required by law.
Administration
• To ensure efficient and user friendly administrative services are available to all parts of the Foundation
• To manage all staff in the administrative section, and ensure they are results-orientated.
• To ensure efficiency in filling, production of minutes for the Board and others when required
• To oversee the efficient use of administrative resources
Contract Management
• To ensure contract and procurement processes are in line with the Foundations Guidelines
• To manage oversight of all contracts, and contracting processes (including public tenders)
• To review the outputs from all contracts completed and recommend payments.
Responsibilities
Team Leadership:
• Leader of the Finance team
• Leader of the Administrative Services teams
• Member of Management team
Decision Making (level and type)
• Financial approval as delegated by the Executive Director
• Human resources policies and procedures as delegated y the executive Director
Qualifications, Experience and Skills
• Minimum Education Requirements
• At least a Bachelors Degree in Accounting, an MBA is highly preferable
• CPA or ACCA
• At least five years experience in management position, especially in the civil society sector, Experience is grant making organization is desirable.
Attributes, Competences and Skills
• Very high levels of integrity ability to work independently
• Ability to communicate effectively orally and I writing
• Excellent interpersonal skills with ability to work with people from different cultures
• Very good command of both spoken and written English and Swahili
• Very good command of the use of computers including the use of various accounting software such as pastel, sun systems, etc
Remuneration
The Foundation offers an attractive salary commensurate with qualifications and experience, career development opportunities and excellent working conditions.
Interested applicants should send their CV ,Cover Letter stating why they feel they are the best candidate for the post, Copies of relevant certificates, names and contact details of three (3) professional references to jobs@thefoundation-tz.org or by post to
The Executive Director
The Foundation for Civil Society
Haidery Plaza, 5th Floor
Upanga/Kisutu Street
P.O. BOX 7192
Dar es Salaam, Tanzania
