Office Supervisor Job at Business Registrations and Licensing Agency (BRELA) in Tanzania
Area: Dar Es Salaam
Application Deadline: 29/04/2011
Position Description:
The Business Registrations and Licensing Agency (BRELA) is a semi-autonomous Executive Agency under the Ministry of Industry and Trade responsible for business facilitation and regulation, which specifically administers Corporate and Companies laws, Intellectual Property Laws, Business and Industrial Licensing laws. It was established under the Government Executive Agencies Act, No. 30 of 1997 and formally launched on 3rd December 1999. BRELA invites applications from suitably qualified Tanzanians to fill the following vacant positions
REPORTS TO: Business Support Manager
PURPOSE AND SCOPE
To supervise administrative and registry activities to ensure effective storage of documents, proper file movements and that files and documents can be retrieved and are available to decision makers whenever they are needed..
DUTIES AND RESPONSIBILITY
• Supervises secretaries, Clerks, drivers and office attendants
• Maintains the daily attendance register and ensures that accurate reports of staff attendance are maintained.
• Facilitates meetings/workshops organized by BRELA
• Registering all incoming mails and file the same in respective files for action.
• Monitors and maintains attendance register.
• To act as Transport Officer by maintaining fuel records, vehicle maintenance and movement of vehicles.
• Prepares routing and schedules of vehicles for optimum utilization of staff and vehicles.
• Supervises drivers, plans and manages the transport system for efficiency and effectiveness of the fleet.
• Maintenance of service schedules of Agency Vehicles carried out by approved dealers/garages and within an appropriate maintenance cycle.
• Facilitates insurance covers for all vehicles used.
• Prepares reports on vehicle accidents and police reports on the nature and cause of the accident and outcome of the investigations
• Supervises filling of documents in respective files
• Supervises maintenance programmers for the motor vehicles, furniture, office equipments and other facilitates
• Managers the registry and ensures proper flow of communication including mails, telephones, fax, newspapers
• Coordinates the general support services for BRELA facilities including tea, photocopying, secretarial, telephone, newspapers and massengerial services
• Responsible for office security and proper upkeep of office environment: cleaning services, fumigation, electricity water and sewerage.
• Performs any other duties as may be assigned by supervisor.
EDUCATION REQUIREMENT AND WORKING EXPERIENCE:
• Diploma in Business Administration/Human Resources Management/Records Management or equivalent qualification with at least Five years relevant experience
• Computer Literacy is a must.
SKILS
• Good Communication Skills in English and Kiswahili. Attention to details
• Ability to work under pressure
• Ability to plan Supervise and team worker Proactive and self Organized
Age for an Applicant should not exceed 45 years old.
Application Instructions:
Interested candidates should send their typed Application Letter and CV ,certified copies of academic and other relevant certificates, 1 recent passport size photograph, applicant's current postal address, phone numbers and e-mails, names and address including telephone numbers of at-least two reputable work related referees by post to:
The Chief Executive Officer
Business Registration and Licensing Agency (BRELA)
P. O. Box 9593
Dar es Salaam, Tanzania
