Accountant, Job opportunity at Twaweza in Tanzania
Twaweza/Uwezo Salary Grade: 5 (exceptionally Grade 6 if superbly qualified/able to deliver) Department: Administration and Finance
Station: Dar es Salaam Reports to: Twaweza Operations Manager, liaises with Uwezo Regional Manager
Supervises: Usually None Date: May 2011
Deadline: 15/04/2011
Overall Responsibility:
You are overall responsible for two aspects: a) overall financial administration of Uwezo in East Africa in accordance with the legal requirements, highest ethical standards and internationally recognized financial reporting practices (IFRS), and b) support second level support to Twaweza finances including preparation of all monthly management reports. In both, you will ensure that all financial management practices, reports and documentation are well organized and conform to policies and the highest standards.
Specific Responsibilities:
1. Support the development and updating of financial policies, procedures and standards, including keeping abreast of new financial and tax laws in accordance to legal requirements and the best financial practices, and ensure that all staff are well informed in their use.
2. Ensure that all financial transactions (including grant disbursement) and data are correctly implemented according to policies and procedures.
3. Ensure that all financial documents are accurately supported, approved and coded, and that all cheque books, cheque list, petty cash, LPOs are maintained correctly
4. Ensure that staff payroll administration is verified for accuracy, properly processed and that all statutory payments such as PAYE and pension are made on a timely basis.
5. Manage banking, accounts and balances effectively and efficiently, including undertaking monthly bank reconciliations, foreign exchange management as and cash flow management in a timely manner.
6. Support management of donor funding and disbursements; and ensure acknowledgment of receipts and financial reporting is accurate, professional and timely.
7. Scrutinize Uwezo plans, budgets, and financial reports from each of the three Uwezo countries, consolidate reports for all three countries and the regional office as needed.
8. Contribute to annual/quarterly budget development and reporting for Uwezo and Twaweza.
9. Ensure that Twaweza is compliant with all legal requirements regarding taxation, returns, fees and other financial statutory requirements
10. Review financial statements and reports of partner organisations and grantees as required; provide financial advice/training as needed
11. Prepare monthly expenditure in relation to budget reports and inform management on a timely basis.
12. Undertake periodic checks of assets and stores are done, and prepare reports on the same for management.
13. Prepare high quality financial reports including professional annual financial statements in a timely basis.
14. Prepare for and collaborate with internal and external auditors to ensure successful audit.
15. Maintain well organized physical and electronic archive of financial documentation stretching back at least seven years in secure location.
16. Support the Uwezo regional manager in undertaking all finance and budget related responsibilities.
General Responsibilities:
1. Successfully implement above responsibilities and assigned activities (and associated budgets) in work plans, consistent with Twaweza Policies.
2. Contribute effectively to planning, monitoring and reporting of Twaweza’s work.
3. Comply with and foster adherence to the established Twaweza policies, regulations, guidelines and procedures.
4. Participate actively in organization-wide learning and other joint activities.
5. Undertake any other lawful tasks as may be assigned by the Supervisor.
Education, skills and experience
1. Holder of CPA (T) certificate or equivalent.
2. At least three years working experience.
3. Excellent administrative and planning skills.
4. Pastel and/or Computer literacy.
5. Impeccable, corruption-free reputation and integrity.
6. Ability to keep deadlines and give attention to detail.
7. Experience in NGO accounts/financial management
8. Be able to handle and deal with confidential information in an appropriate manner.
Changes and Amendments:
This job description may be amended by Twaweza after consultation with the employee and the supervisor.
Approved by:
______________
Head/Date
We the undersigned fully understand and agree to the foregoing Job Description and agree to fulfil them in accordance with Twaweza/Hivos Policies.
________________ ________________ _______________
Employee’s Name Employee’s Signature Date
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Supervisor’s Name Supervisor’s Signature Date
