Administrative Officer (Office of the Prosecutor)
Job Title
ADMINISTRATIVE OFFICER (OFFICE OF THE PROSECUTOR), P4
Department/ Office
OTP - PROSECUTION DIVISION
Duty Station
ARUSHA
Posting Period
7 February 2011-8 April 2011
Job Opening number
11-ADM-ictr arusha op pd-16753-R-ARUSHA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The post is located in the Immediate Office of the Prosecutor (OTP). The incumbent will work under the general supervision of the Deputy Prosecutor.
Responsibilities
Under the direct supervision of the Deputy Prosecutor, the Administrative Officer in his/her capacity as Head of the Administrative Section of the OTP deals with finance, budgets, human resources issues and supplies, such as space, office automation, stationery, furniture, etc.
Financial:
1. Draft budgets of the Office of the Prosecutor within the context of the overall budgets of the ICTR and advise and provide support to the Deputy Prosecutor and Prosecutor on budget matters in general. In this regard, liaise with the Budget Officer and other relevant sections of the ICTR;
2.Monitor the finances of the Office of the Prosecutor including the allocations of expenditure to budget line items, the performance of the approved budget expenditure against work programmes and rendering necessary financial advice to the Prosecutor and Deputy Prosecutor;
3.Represents the OTP and serve as its focal point during audits. Attend to audit queries and ensure that various OTP officials are reminded and assisted to comply with audit recommendations. Draft periodic reports on the implementation of audit recommendations;
Human Resources:
4.Effectively coordinate actions relevant to the administration of human resources activities in the OTP, for example, recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, redeployment, etc., ensuring consistency in the application of UN rules and procedures. In this regard, liaise with relevant officers in the Human Resources and Planning Section;
Strategic:
5.Compile and maintain statistics relating to the core business of the OTP, including performance indicators. Regularly compare the statistics with those kept by other officers of the OTP and the ICTR to ensure uniformity and consistency;
6.Provide support and advice towards the further development and reshaping of the completion strategy of the OTP. In this respect, the candidate must know and understand or demonstrate capacity to understand the mandate and core business of the OTP and to effectively support such mandate and core business;
Logistical:
7.Review the adequacy of OTP space requirements. Coordinate the receipt of new staff and the allocation of the office space. Oversee the identification of office technology needs and the maintenance of equipment, software and systems, the coordination of enhancement as necessary, the coordination of arrangements for official meetings, training workshops, conferences, etc.;
8.Manage the performance of staff within the OTP Administrative Section;
9.Perform other related work as required.
Competencies
Planning and Organizing: Demonstrated Planning and organizational skills and ability to coordinate own work and the work of others, work under tight deadlines and handle multiple concurrent activities, identify priority activities and assignments and to make appropriate adjustments.
Communication: Proven and sustained communication (verbal and written) skills including ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options concisely conveying the maximum necessary information, making and defending recommendations
Client Orientation: Ability to identify clients' needs and appropriate solutions, ability to establish and maintain productive partnerships and clients
Teamwork: proven inter-personal skills and the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
MANAGERIAL COMPETENCIES:
Professionalism: Expert knowledge and command of planning, programming, budgeting, financial management and other relevant administrative policies.
Leadership: proven supervisory ability and technical leadership; ability to establish and maintain effective working relations both as a team member and a team leader
Managing performance: Ability to provide direction to colleagues at various levels, delegate appropriate responsibility, accountability and decision-making authority, makes sure that roles, responsibilities and reporting lines are clear to each staff member. Proven ability to provide strategic direction and ensure an effective work structure to maximize productivity and achieve goals.
Judgement/Decision-making: Discretion and sound judgement, demonstrated ability to effectively and fully evaluate a situation or problem and propose appropriate course of action.
Core Values
Core Values: Integrity, Professionalism and Respect for Diversity
Education
Advanced university degree in finance or administration or other related field. Extensive relevant experience may be accepted in lieu of an advanced university degree.
Work Experience
Several years of progressively responsible experience in financial management and/or personnel management or general administration, with at least 4 years must have been spent within the United Nations common system or in a large institution or organization.
The incumbent will possess finance skills and knowledge to deal with human resources matters.
Languages
English and French are the working languages of the International Criminal Tribunal for Rwanda (ICTR). For the post advertised, fluency in spoken and written English or French is required and a good working knowledge of the other is highly desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Short-listed candidates will take a written test and a competency based interview.
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
